Time management is one issue that most commonly arises with clients. “I can’t seem to find the time.” “I never have enough time.” The truth is that we claim we are too busy but when it comes to watching our favorite show or doing something like shop it seems to be fit into this busy schedule most have. We say we don’t have the time for our goals but really we are just hiding and avoiding putting off the issue or task for another reason. It could be fear, anxiety around the issue, etc.
In this post lets look at a tool that can help assist you in identifying those things that waste time (actions that are not propelling you forward to your goal). Let’s identify the really important things and use a format to lay out in order what is important in a system that is clear and easy to follow.
1. Urgent tasks
These items should be done right away. They can be emergency issues. Paying an important bill or finishing up the report that your employer is expecting to be on his desk in the morning. Making it on time for important meetings that involve where you work. These are all urgent and must be done tasks.
2. Non urgent but important task
Items you plan to work on. These tasks still have a specific time deadline. Setting a time line to assure they are done is important here. Once you start implementing this time management tool when the item is completed the items will then move into the urgent list. I like using the Word SMART standing for Specific, Measurable, Agreed upon and Time. Many of the items in this category include developing personal and career objectives.
3. Urgent and not important
These could include the requests that are made from other people. They are not important to you and your schedule. Maybe you are doing these things because you are avoiding telling them no and that you do not have the time. To the other person the item may be very important but not for you. Be kind and keep good rapport with the person. These tasks add not real value of meaning to you. These are time suckers or wasters. Make sure to list them and take the time to be thorough and identify them early on.
4. Non urgent and not very important
Here you include surfing the web, playing video games, watching television. These are things you do everyday that add little to no value to your personal goals.
Time Management Means Time For You
It is vital that you make yourself and your well-being first and foremost. You need time to charge your batteries. If this means working out, doing yoga, a walk on the beach, make it a priority. We are overwhelmed. Stuck with fear, anger, frustration, depression and anxiety. They beat themselves up. They feel incapable and unworthy in their inability to stick to a schedule.
It is vital that you make yourself and your well-being first and foremost. You need time to charge your batteries. If this means working out, doing yoga, a walk on the beach, make it a priority. We easily get overwhelmed. Stuck with fear, anger, frustration, depression and anxiety. They beat themselves up. They feel incapable and unworthy in their inability to stick to a schedule.